AI Meeting Tools Comparison: Fireflies vs Otter vs Minutes AI (2025 Review)

Why We Ditched Manual Note-Taking (And You Should Too): A Real Comparison of AI Meeting Tools

I'll be honest with you – I used to be that person frantically scribbling notes during meetings, missing half the conversation while trying to capture the important bits. Then I'd spend ages after the call trying to decipher my messy handwriting and inevitably lose those crucial sticky notes. Sound familiar?

After testing several AI meeting assistants, I can confidently say that Fireflies.ai has completely transformed how our team handles meetings.

Here's how simple it is: Fireflies links directly to your calendar and automatically joins your Teams, Google Meet, and Zoom calls. No manual setup needed – it just appears as another participant ready to take notes. Don't want it on a particular call? Simply remove it manually from that meeting. It's that straightforward.

But let me break down the comparison so you can see why Fireflies stands out.

The Main Players: Fireflies vs Otter AI vs Minutes AI

All three tools promise to revolutionize your meeting experience, but they take very different approaches.

Otter AI: The Transcription-Focused Tool

Otter AI started as a transcription tool and has been adding meeting features along the way. Here's what you get:

What's Good:

• Solid transcription accuracy

• Mobile app support

• Live transcription during meetings

• Collaborative features for team sharing

The Limitations:

• Unable to automatically identify and label speakers in transcripts

• Limited meeting intelligence features

• More basic AI analysis capabilities

Pricing: Otter Pro starts at £8 per user per month annually or £13 monthly, with Business plans at £16 per user monthly (yearly) or £27 per user per month.

Minutes AI: The Mobile-First Solution

Minutes AI focuses on mobile recording and basic transcription with some interesting features:

What's Good:

• Mobile-focused design

• Can import audio from various sources including YouTube

• Multi-language support

• Chat with your audio feature

The Limitations:

• Less comprehensive meeting intelligence

• Primarily designed for individual use rather than team collaboration

• Limited integration with popular business platforms

 Pricing: Minutes AI offers basic features with premium upgrades available, though specific pricing varies by plan.

Fireflies Task Management dashboard:

Why Fireflies Wins Every Time

The Interface That Just Works
The moment you log into Fireflies, everything makes sense. Clean, simple, and intuitive – no confusion, no hunting for features. Your recent meetings, transcripts, summaries, and action items are all right there.

Ask the AI Anything
This is where Fireflies really shines. You can ask the AI chatbot anything about your meeting:

• "What decisions were made about the marketing budget?"

• "Who was assigned the Q3 report?"

• "What were the main concerns about the new product?"

It's like having someone who paid perfect attention and can instantly recall any detail.

Complete Transcripts + Smart Summaries
Fireflies breaks everything down into digestible bullet points:

• Full word-for-word transcripts

• Automatic speaker identification (unlike Otter or Minutes)

• Smart summaries highlighting key points

• Topic breakdowns that actually make sense

Automatic Task Management (Game Changer)
This saves us hours each week. Fireflies automatically identifies:

• Tasks assigned to each person

• Action items with deadlines

• Follow-up requirements

• To-do lists you can tick off

No more "wait, who was supposed to do what?" confusion.

Superior Platform Support
Works with more platforms than the competition: Zoom, Google Meet, Microsoft Teams, Webex, GoToMeeting, Skype, Lifesize, and Dialpad. 

Everything Stored Safely
All automatically stored in the cloud. No more lost notes, no more panic. Your entire meeting history is searchable and accessible anywhere.

What This Means for You
Since switching to Fireflies:

• 2+ hours per week saved from note-taking and organizing

• Zero missed action items – everything's automatically tracked

• Better follow-up because we have proper records

• Improved team accountability with clear task assignments

• Peace of mind knowing nothing gets lost

It's like having a super-efficient PA join every call, except this one never misses anything, never gets tired, and costs a fraction of what you'd pay a human assistant.

Fireflies Pricing: Worth Every Penny

Fireflies Pro costs £14 per seat per month. Yes, it's an investment, but calculate the time saved and productivity gained – it pays for itself within weeks.

Compare that to:

• A human note-taker joining every call

• Lost opportunities from missed action items

• Time wasted trying to remember discussions

• The stress of disorganized meeting records

The Bottom Line

We use Fireflies every single day because it works. The interface is cleaner, the AI is smarter, and the features are designed for real meetings with real people.

If you're tired of manual note-taking and want a tool that truly acts as your meeting intelligence partner, Fireflies is the answer.

Ready to transform your meetings? Try Fireflies.ai here and experience the difference. After your first automatically-summarized meeting with perfect action items, you'll wonder how you survived without it.

Best productivity investment we've ever made.